Introduction

Our company is committed to the protection of personal information based on internal regulations such as the 'Meiji's Corporate Behavior Charter.'

Policy on Personal Information Protection

1.Company Name, Address, and Representative's Name

Meiji Seika Pharmatech Co., Ltd.
1056 Kamonomiya, Odawara-shi, Kanagawa-ken, 250-0874, Japan
Representative Director and President: Toyohiko Kawamura

2.Definition of Personal Information

The personal information defined by our company is as follows:

(1) Information concerning living individuals, whether internal or external, that can identify a specific individual through name, date of birth, address, personal number, or other descriptions.
(2) Information concerning living individuals, whether internal or external, that can easily identify a specific individual by cross-referencing with other information.
(3) Information concerning living individuals, whether internal or external, that includes personal identification codes.
(4) Other information as defined by law.
Additionally, "specific personal information" refers to personal information that includes a personal number.

3. Collection of Personal Information

Our company acquires personal information through appropriate methods only within the scope necessary to achieve its intended purposes.

4.Limitation on the Use of Personal Information

Our company utilizes personal information within the scope defined by law for regulated matters, and for those without legal stipulations, we will clearly define the intended use as much as possible in advance.

5. Disclosing Personal Information

In principle, our company does not provide personal information (hereinafter referred to as ""personal data"") that has been made easily searchable through databases, etc., to third parties. However, if we entrust the handling of personal data to third parties within the necessary scope to achieve our intended purposes, we will conduct necessary and appropriate supervision.

6. Managing Personal Information with Due Care

Our company takes necessary and appropriate organizational, human, physical, and technical measures to prevent leakage, loss, destruction, alteration, or unauthorized access to personal data, as well as for other safety management. Specific details regarding these measures are outlined in the separate "Personal Information Protection Rules" and the "Standard Operating Procedures" created by each department. The main contents are as follows:

(Human Safety Management Measures)
(1) The personal information protection officer communicates improvement measures based on the results of self-inspections regarding the handling of personal information to the staff and ensures thorough implementation.
(2) The responsibility for handling personal information includes appropriate education and training based on workflow diagrams that specify precautions related to personal information handling.

(Physical Safety Management Measures)
(1) Personal information handling tasks are conducted in physically protected areas that are subject to access control.
(2) When leaving the workspace, documents, USB drives, and portable computers containing personal information must not be left unattended on desks.
(3) A password-protected screensaver must be activated when leaving the workspace.
(4) Media containing recorded personal information must be locked in designated locations.

7.Response to Requests for Disclosure, Correction, and Use of Retained Personal Information

Our company will respond appropriately and promptly when a request for the disclosure or correction of retained personal data is made by the individual or their representative.

8.Internal Structure for Personal Information Protection

Our company appoints a personal information protection manager and provides appropriate supervision as well as education and training for employees who handle personal information. Additionally, we conduct regular internal audits on personal information protection to ensure thorough compliance.

9.Review and Improvement of the Personal Information Protection Policy

Our company will periodically review and continuously improve this Personal Information Protection Policy to ensure the appropriate handling of personal information.

10.Contact Information for Inquiries Regarding Personal Information

For inquiries regarding personal information, please contact the following office:
Reception Office
1056 Kamonomiya, Odawara-shi, Kanagawa-ken, 250-0874, Japan
Meiji Seika Pharmatech Co., Ltd.
Human Resources and General Affairs Department
Phone Number: +81-465-47-4111 (General)
Reception Hours: 9:00 AM - 5:00 PM (excluding weekends and holidays)

Purpose of Use of Personal Information

1.Purpose of Use of Personal Information Concerning Medical Professionals, Veterinarians, Pharmacists, and Other Healthcare Personnel

(1) Collection and provision of information regarding safety or efficacy
(2) Research and investigations
(3) Requests and implementation of clinical trials and post-marketing studies
(4) Provision, collection, and examination of information
(5) Membership authentication for internet sites and communication with members
(6) Notifications and reports to government authorities and other administrative responses
(7) Implementation of other operations related to or similar to the above

2.Purpose of Use of Personal Information Concerning Wholesalers, Suppliers, Borrowers, Lenders, and Consultants (including lawyers and certified public accountants)

(1) Exercise of rights and fulfillment of obligations based on contractual and credit relationships, and provision, collection, and examination of related information
(2) Notifications and reports to government authorities and other administrative responses
(3) Implementation of other operations related to or similar to the above

3.Purpose of Use of Personal Information Concerning Users of the Drug Consultation Room

(1) Response related to inquiries
(2) Communication and provision of information to manufacturers, sellers, and healthcare professionals

4.Purpose of Use of Information Related to Recruitment Activities

Consideration and decision regarding hiring, notification of hiring results, and provision of information.

5.Purpose of Use of Personal Information Concerning Employees (including former employees), Their Spouses, and Relatives

(1) Management of personnel, compensation, welfare, and health and safety
(2) Communication and provision of information to labor unions, health insurance associations, pension funds, subsidiaries, and affiliated companies
(3) Preparation and distribution of internal publications, etc.
(4) Communication and distribution of materials for alumni association activities and other social events
(5) Notifications and reports to government authorities and other administrative responses
(6) Implementation of other operations related to or similar to the above

6.Purpose of Use of Specific Personal Information

(1) Preparation of withholding tax statements
(2) Submission of documents related to housing savings and pension savings concerning wealth formation
(3) Reporting matters regarding health insurance and employee pension insurance
(4) Applications and claims related to health insurance and employee pension insurance
(5) Reporting matters regarding employment insurance and workers' compensation insurance
(6) Applications and claims related to employment insurance and workers' compensation insurance
(7) Preparation of certificates related to employment insurance and workers' compensation insurance
(8) Preparation of withholding tax statements related to defined benefit corporate pension benefits
(9) Provision of information to the employee stock ownership association regarding members who are officers or employees
(10) Preparation of payment statements related to real estate transactions
(11) Preparation of payment statements related to remuneration, fees, contract money, and prizes

Joint Use

Our company will jointly use personal data as follows.

1.Joint Use of Personal Data of Company Executives and Employees (including former employees)

(1) Personal Data Items
Name, gender, date of birth, place of origin, employer's name, address, phone number, email address, position, role, qualifications, personnel allocation, attendance status, salary, health examination results, and other necessary personnel and labor management information.
(2) Scope
Meiji Holdings Co., Ltd. and its subsidiaries and affiliated companies.
(3) Specifying the Purpose of and Restricting the Use of Personal Information
As described in the section 4 ("Limitation on the Use of Personal Information") and section 5 ("Disclosing Personal Information").
(4) Company Name, Address, and Representative's Name Responsible for Management of Personal Data
As stated in the section 1 of the Policy on Personal Information Protection.

2.Joint Use of Personal Data Concerning the Families of Company Executives and Employees

(1) Personal Data Items
Name, gender, date of birth, address, and phone number.
(2) Scope
Meiji Holdings Co., Ltd. and its subsidiaries and affiliated companies.
(3) Specifying the Purpose of and Restricting the Use of Personal Information
As described in the section 4 ("Limitation on the Use of Personal Information") and section 5 ("Disclosing Personal Information").
(4) Company Name, Address, and Representative's Name Responsible for Management of Personal Data
As stated in the section 1 of the Policy on Personal Information Protection.

3.Joint Use of Personal Data of Employees

(1) Personal Data Items
Name, gender, date of birth, address, phone number, employee number, affiliation, position, role/grade, work location, company email address, etc.
(2) Scope
Meiji Holdings Employee Stock Ownership Association.
(3) Purpose of Use
To confirm eligibility for those wishing to join.
(4) Company Name, Address, and Representative's Name Responsible for Management of Personal Data
As stated in the section 1 of the Policy on Personal Information Protection.

Requests for Disclosure, Correction, and Suspension of Use

At our company, we respond to requests from the individual or their representative regarding the retained personal data for "notification of intended use and disclosure," "correction, addition, or partial deletion," "suspension of use or third-party provision, and complete deletion," and "disclosure of third-party provision records" according to the following procedures.
Please note that requests cannot be made directly through the website.

1.Contact Information

1056 Kamonomiya, Odawara-shi, Kanagawa-ken, 250-0874, Japan
Meiji Seika Pharmatech Co., Ltd.
Human Resources and General Affairs Department
Phone Number: +81-465-47-4111 (General)
Reception Hours: 9:00 AM - 5:00 PM (excluding weekends and holidays)

2.Request Method

(1) Please send a request form along with (2) identification documents (for agents, please include documents proving representation and a power of attorney). (3) If necessary, please enclose the handling fee and send it by mail. (The postage cost will be borne by the requester.)

(1)Request Form
Please download the relevant request form below and fill in the necessary details:
① Method for Requesting Notification of Intended Use and Disclosure
② Method for Requesting Correction, Addition, or Partial Deletion
③ Method for Requesting Suspension of Use or Third-Party Provision, and Complete Deletion
④ Method for Requesting Disclosure of Third-Party Provision Records

(2)Required Documents for Identity Verification
Please prepare copies (two of each) of the following documents:
① Driver's license
② Passport
③ Various health insurance cards
④ Pension book or basic pension number notification
⑤ Family register (issued within the last 3 months)
⑥ Resident certificate (issued within the last 3 months)
⑦ Proof of identity
Additionally, for agents, please prepare documents that confirm the authority to represent:
⑧ Power of attorney (format is not specified, but it must include the signature and seal of the individual)
⑨ Family register (issued within the last 3 months)
⑩ Documents proving that you are a guardian or assistant
Please note that if there are any unclear contents in the required documents, we may contact you for clarification. Furthermore, if the request is made by an agent, we may contact the individual for confirmation.

(3)Handling Fee
In the case of requests for disclosure of retained personal data, please enclose 800 yen worth of postage stamps with the application documents as a postal fee for each request. To ensure that the response reaches the individual or their representative, we will send the response via registered mail with delivery confirmation or through the prescribed electronic method to the address you provided. (No fee is required for the disclosure of electronic records or for other types of requests.)
Please note that if the required 800 yen worth of postage stamps is not enclosed or is insufficient in your request for the disclosure of retained personal data, we will inform you of this. However, if the required stamps are not provided within the specified period, we will not be able to respond to your request.

(4)Response Method
Our company will, in principle, respond in writing to the address specified by the requester within 30 days after receiving the complete set of request documents. For those who have requested a response via electronic records, we will respond according to the selected disclosure method.

(5)Cases Where Requests Cannot Be Fulfilled
There may be cases where we cannot respond to requests for the following reasons. In such cases, we will clearly state this in our response regarding the request. Additionally, please note that handling fees cannot be refunded.
① If the identity of the individual cannot be confirmed
② If the authority of the agent cannot be verified for requests made by an agent
③ If there are deficiencies in various request forms or identification documents
④ If the handling fee has not been paid
⑤ If there is a risk of harm to the life, body, assets, or other rights and interests of the individual or a third party
⑥ If there is a risk of significantly hindering the proper execution of the company's operations
⑦ If fulfilling the request would violate other laws and regulations

(6)Purpose of Use of Personal Information Obtained Through Various Request Procedures
The personal information of the requester and their agent provided in the various request forms will be used solely for responding to those requests and for improving personal information protection at our company.